Staffing

AAM Administrative Assistant - Job Description
Updated: 07/01/03
(MS Word, 41KB)

Adventure of the American Mind
Project Administrative Assistant
Job Description

Project Description:

The project is a multi-year collaborative effort between the Education and Research Consortium of the Western Carolinas, the Library of Congress and AAM partnering institutions to bring Library of Congress online primary resources into communities and provide innovative professional development for pre-service and in-service teachers, as well as college and university faculty throughout the region.

Education and Experience:

The AAM project relies on professional administrative support of the faculty, staff and other members of the AAM team. An organized and efficient assistant is an asset not only to the AAM partner, but to the entire project. It is important for the AAM Project Administrative Assistant to possess the following education and experience:

A High School diploma is required, a two year office assistant/office management/business management or related degree is preferred. A minimum of three years office assistance experience is required, preferably at an educational institution. Any combination of the required experience and preferred education may be substituted.

The AAM Project Administrative Assistant should be able to perform the following duties as related to instructional technology and the goals of the project:

Essential Functions:

Administrative

• Communicate professionally and courteously with the public, university staff and faculty regarding arrangements for travel, lodging, facilities, food service, and acquisition of supplies and materials
• Maintain or assist in maintaining AAM budgets
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
• Effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Demonstrate accuracy and thoroughness
• Write clearly and informatively. Edit work for spelling and grammar errors
• Work well in group problem solving situations
• Make copies of correspondence or other printed materials
• Prepare outgoing mail and correspondence, including e-mail and faxes
• Order and maintain supplies, and arrange for equipment maintenance
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings
• Organize and maintain file system, and files correspondence and other records
• Schedule or assist in scheduling local AAM summer institute – arrange instructors, schedule cohort teachers and other participants, prepare contracts, provide on-site assistance.

Technical

• Proficient use of a personal computer, peripherals and applicable software packages required for word processing, spreadsheets, databases, presentations, e-mail and Internet research
• Change printer, copier, and facsimile cartridges and drums. Load paper and manage maintenance issues

Supervisory

• May supervise student assistants and verify that accurate and comprehensive time and effort reports are maintained for all student assistants

Instructive

• May be required to provide instruction and assistance in program workshops

Reporting

• Write or assist the director in writing reports and business correspondence
• Conduct or assist the director with conducting research, compile and type statistical reports
• Prepare or assist the director with preparation and submission of ASAP reimbursement request

Publishing

• AAM newsletter (if applicable)

An Adventure of the American Mind is made available through a Library of Congress grant funded by the U.S. Congress. AAM is administered through the Education and Research Consortium of the Western Carolinas Inc.
For site-related problems, e-mail aam@ercwc.org..